Staff Management
From recruitment to onboarding, through to performance tracking and scheduling, our staff management software gives you the power to do it all.
Gain full control of employee profiles and increase transparency against recruitment activities from the moment they apply, with our recruitment and applicant tracking solution. Even better, it comes as part of your Kobas system, which also offers EPoS, stock management, and a range of other powerful features.
Recruitment & Applicant Tracking
Gain full control of employee profiles and increase transparency against recruitment activities from the moment they apply, with our recruitment and applicant tracking solution.
Recruitment portal
Our recruitment portal is hosted as a branded micro-site, automatically updating vacancies created in your system. Simply link to on your website, social media, or job boards.
Custom interview stages
Build your tailored hiring process with stages like phone interviews and trial shifts. Record applicant progress, and easily decline unsuitable candidates using automated emails to notify them, keeping the process efficient.
Smart rules
Save time on sorting applications by adding mandatory answer options to filter candidates. For example, if an applicant selects “no” to having previous experience, the application will automatically terminate.
Application form builder
Create vacancies with custom application forms suited to your business needs and specific roles. Create fields and collect only the necessary information for the position, streamlining your hiring process.
HR Management
Get more from your HR system with an all-in-one connected platform that seamlessly integrates with your entire Kobas system including recruitment, rotas and holiday management.
Employee profile management
Capture and store all employee information and activity within dedicated employee profiles, syncing all key information from the moment they apply using the Kobas recruitment portal, through to their 5th year work anniversary.
Onboarding tasks
Follow a clear onboarding process with P45 capture, a tailored starters schedule, documentation storage, bank details and more.
Skills matrix
Understand each employee’s flexibility across the business by assigning skills or job roles to their skills matrix. This works in harmony with the Kobas rota management platform to ensure the best-suited employees are assigned to skill-specific shifts.
Manage all processes
Track and store information on crucial employee processes including training schedules and appraisals.
Rotas & Payroll
Remove the stress surrounding shift planning with the Kobas rotas and payroll platform, resulting in smooth scheduling, accurate budgeting and live rota transparency.
Holiday alerts
Our system prevents staff from being scheduled on rotas during approved holidays, reducing errors and saving time on rescheduling.
Skills matrix
Require a certain skillset for a shift? Using our skills matrix functionality, our system will flag employees who are available and have the assigned skills to work that shift.
Template builder
Build a variety of rota templates for common shift patterns to increase efficiency when building rotas.
Approval & notifications
Draft rotas can be approved or rejected, while automated emails keep users informed, ensuring optimal efficiency and accuracy when creating and launching rotas.
Live rota updates
Rotas can be accessed from any internet-connected device, allowing your team to view the latest rota updates at any given time, providing increased transparency and reduced miscommunication.
Budget transparency
Create rotas that are backed up with financial data surrounding budgets including predictions, year on year and week on week – helping to make cost-effective staffing decisions.
Holidays & Time Off
Work smarter with online holiday and time off management, connecting with all staff management platforms across the Kobas system to increase efficiency and reduce human error.
Holiday dashboard
Our live holiday dashboard provides you with full visibility into all incoming holiday and time-off requests with the ability to manage the request status, perform bulk actions, add reasons when declining requests and more.
Self request dashboard
Staff members can view their holiday information and submit requests in one easy-to-access online space within their dedicated self-service request dashboard.
Authorised leave transparency
When scheduling rotas, management will be alerted when trying to schedule an employee onto a shift when they have authorised leave.
Labour analysis reports
Utilise our labour analysis reports to analyse holiday data across the team, in one overview. View the cost of remaining holidays accrued, average shift lengths, holidays remaining, allowance/carried over and more.
Calendar view
View month-to-month activity across the team and for specific staff members using our tailored calendar view including key dates such as holidays, time off and work anniversaries.
Allowance management
Track and assign staff holiday allowances within their dedicated employee profile.
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In-Venue
