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Recruitment & Applicant Tracking

Run your recruitment management processes with a centralised recruitment & applicant tracking platform, created for restaurants, pubs and bars.

Finding the right people to join your team can be hard work. With the Kobas recruitment and applicant tracking tools, it’s a piece of cake.

Explore a multi-stage recruitment system for hospitality businesses including restaurants, bars and pubs. Developed to help you track all candidates on their journey whilst keeping you informed as they progress.

Experience increased applicant tracking transparency, save up to 100 management hours per venue per year, and remove costly fees on third-party recruitment.

Recruitment portal

The Kobas recruitment portal provides your business with a connected, online space to feature all vacancies. Hosted as a web-based landing page on a subdomain of your choice, the recruitment portal (and individual vacancies) can be shared on your website, social media, or popular job search sites for a targeted and tailored recruitment process.

• Automatically lists available job vacancies created in Kobas Cloud.

• Allows applicants to filter available vacancies by venue.

• Branded portal design using your logo and colour palette. Want to customise the look of your automated recruitment emails? If you have the html code to hand, you can do exactly that in your settings.

Vacancy management

Many third-party recruitment websites feature generic application forms, leaving hiring managers with an influx of applications that don’t meet the specific requirements of the role.

Build tailored vacancy listings to host on your live portal, featuring embedded forms and custom field creation.


Vacancy builder
Build and manage new vacancy listings in minutes, adding key details such as the job role, job description, the hiring venue and supporting attachments.

Application forms
Add an application form into your new vacancy, featuring custom fields that are relevant to your specific business and the role advertised.

Custom fields
Apply a variety of entry options to your application fields including drop-down options, multiple option selection, file attachments and more.

Synced vacancy listings
All new vacancy listings will sync into your live recruitment portal, automatically removing them once the vacancy has been marked as vacancy filled or when the scheduled end date has been reached.

Smart rules
Save time and filter out applicants who don’t meet set criteria before they’re able to apply. How? By adding our secret mandatory tick box against a specific option in the application form. For example, if the applicant selects no to the question “are you able to work weekends?”, the application will automatically terminate with a customised message.

Applicant tracking

You have a large quantity of candidates who have passed the initial application process, what next?

Manage all stages in one organised and automated system, removing the chaos surrounding applicant tracking.


Manage new applicants with ease
New applicants are automatically synced into a dedicated area within Kobas Cloud. From here, management can evaluate applications with ease by browsing the candidate’s profile.

Create custom processes
Create a customisable process that enables applicants to progress through phone interviews, face-to-face interviews and trial shifts. All stage progression is tracked and recorded against an applicant’s profile, with the functionality to progress or reject applicants at any point.

Progression transparency
Profiles move dynamically through the different stages such as telephone interviews, trial shifts, and final interviews into clearly segmented areas for easy management and progression transparency.

Automated emails
Managing a large pool of applicants? Activate automated emails when confirming or declining progression to reduce administration time.

Connected technology

Our recruitment and applicant tracking software connects with all solutions across the Teams product pillar, storing all information against an employee within their dedicated profile and providing one source of truth.

Keep track of all activities from the moment a candidate applies, through to the onboarding process, training progression, performance management, rota and payroll management, holiday tracking, and everything in between.

Want to discover what Kobas can do for your business?

Fill in your details and speak to a member of our team today.

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