Rota Scheduling
Reduce costs by 27%
See your labour costs as you schedule, pair with sales forecasting reports straight from Kobas, and make decisions based on real data.
Rotas in minutes, not hours.
Build rotas using templates, with holidays synced, changes shared in real-time, and back-and-forth spreadsheets edits a thing of the past.
Rota scheduling made easy
Every member of your team lives in Kobas – full staff profiles, in one place. That foundation makes building accurate, data-driven rotas straightforward, with every rota backed by live financial data including budget predictions, year-on-year and week-on-week comparisons. Authorised managers can check in via Kobas Cloud at any point to monitor staff costs as they unfold, keeping the whole team aligned.
Rota templates
Experience efficient rota creation by building different rota templates for common shift patterns.
Skills matrix
Trying to assign an employee to a bar manager shift when they only have the server skillset assigned in their skills matrix? The Kobas system will automatically alert you, ensuring only those with the assigned skills are being scheduled to fill a skill-specific shift.
Synced with holidays
Our system controls against staff being assigned shifts when they are on approved leave, helping to reduce rota scheduling errors.
Live rota updates
Put rotas created on Excel spreadsheets and printed out for staff room walls behind you. Our dynamic online rotas automatically update with the latest changes whilst your team can view them from their own smartphone, so no excuses for missing a shift!
Time & Attendance / Payroll
Clocking in and out happens across your EPoS and Mobile POS devices – or one dedicated device if your prefer closer monitoring. Either way, data lands in Kobas Cloud ready for managers to review, approve, or tweak before it touches payroll.
Finished reviewing the hours worked? Export it straight to your preferred payroll software via our integration with Xero or ready-to-go export files for Sage and others.
Less guesswork. More visibility.
Run the numbers on labour costs versus sales across your single venue or a group. Granular enough to spot the details, clear enough to act on them fast.
Compare scheduled hours against actual hours worked and let Kobas flag when something’s off. An early clock-in, an unexpected overrun – it gets flagged automatically, highlighted and ready to review.
Explore the insight you need with team-specific reports, right when you need it.
