Show menu
Kobas  Cloud

Health and Safety Policy

This is the statement of general policy and arrangements for Kobas Technologies Ltd.

Neil Mukerji (COO) has overall and final responsibility for health and safety.
Luke Walker (Head of Client Services) has day-to-day responsibility for ensuring this policy is put into practice.

Policy last reviewed in April 2018.

Statement of general policy

Within our workplace, we aim to prevent accidents and cases of work-related ill health by managing the health and safety risks in the workplace. It is everyone’s responsibility to keep the working environment tidy and free from hazards. Cables are to be kept tidy and away from any thoroughfare. Combustible materials are to be kept away from electrical devices or any heat sources. Electrical devices will be checked and tested every three years.

Within our offices

We will provide clear instructions and information, along with any necessary training, to ensure employees are competent to do their work. We ensure all team members are made aware and consulted on all operational changes of company H&S policies and procedures.

Computer users will be provided with laptop and screen stands, and a separate keyboard and mouse, unless they request otherwise. The company will cover biennial eye examination costs.

We will engage and consult with employees on day-to-day health and safety conditions. Gloves will be provided for handling any rough or bulky items.

We do not work with plant equipment and machinery. We do not handle or store dangerous substances.

Risk assessments will be conducted biannually, or more frequently as required, to minimise risks and put in place control measures. The results of all risk assessments will be made available to the team upon completion.


Office fire alarms will be tested weekly. Frequent evacuation drills are conducted by a third party. The main office escape route is via the main door, with the muster point directly across the road on Glasshill Street. Upon activation of the alarm, all team members, contractors and visitors are to evacuate via the main stairs and main door, continuing to the designated assembly point. A competent person will ensure nobody remains in offices before also evacuating, and will then perform a head count.

A fire risk assessment will be conducted annually. Fire extinguishers will be tested annually by an approved agent. The next fire apparatus check is due January 2019.

First Aid

The qualified first aider(s) are: James O’Sullivan

First aid kits and the accident book are located in the cupboard opposite the main office door. First aid kits are next due for renewal in June 2022.

The HSE H&S Law poster is prominently on display on the cupboard door by office entrance.

While working on-site in client venues

While performing installation or remedial works at client venues we will perform sensible risk assessment. If the venue is under construction we will include the safety of all staff and contractors in our assessment. If the venue is a functioning hospitality area we will include the safely of all staff and customers in our assessment.

Standard risks

While this list is not exhaustive, the following points should always be considered in addition to any bespoke hazards observed:

Trip hazards
We will assess all pathways and routes to ensure they are clear before and during carrying equipment. We will not leave our equipment, cables or tools in any position where they could present a trip hazard.

Cuts to hands from working in unfinished environments
Our staff are discouraged from installing in unfinished environments. If installation is essential, gloves should be worn at all times. Any cuts or open wounds are to be covered and treated with onsite first aid. All accidents should be reported to the site supervisor.

Electric shock from unfinished supplies or unsafe area
All electric cables and supplies should be checked for damage before use. Electric apparatus must not be installed in unclean or damp areas.